The FIRST BOOK of HOW TO RUN A MEETING David Guy Powers c.67
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ Illustrated by
CONTENTS: Peter P. Plasencia
1- YOU SELECT YOUR CLUBS <was this what the golf reference was about?>
4- RULES OF CLUB PROCEDURE <club house>
8- HOW TO BECOME A GOOD CLUB MEMBER <dues>
10- HOW MEETINGS ARE CONDUCTED <respect power>
~The~Chairman~Presides, 10
1.~Call~the~Meeting~to~Order, 11
2.~Hear~the~Minutes~of~the~Previous~Meeting, 12
3.~Hear~Reports~of~Officers,~Boards,~Standing~Committees, 13
4.~Hear~Reports~of~Special~Committees, 14
5.~Hear~Announcements, 15
6.~Go~On~with~Unfinished~Business~of~the~Last~Meeting, 16
7.~Go~On~to~New~Business, 16
8.~End~Meeting~(Adjourn), 16
18- MOTIONS -- VARIOUS KINDS
~How~to~Make~a~Motion, 18
~How~to~Present~a~Motion, 19
~Kinds~of~Motions, 21
24- AMENDMENTS
~Four~Types~of~Amendments, 24
~Skillful~Use~of~Amendments, 29
~Germane~or~Not? 31
32- SPECIAL COMMITTEES < ________________________ >
34- STANDING COMMITTEES < ________________________ >
~The~Membership~Committee, 35 <AIA?_______________>
~The~Finance~Committee, 35 <PHILIP JOHNSON?____>
~The~House~Committee, 36 <CODE_ENG?__________>
~The~Educational~Committee, 36 <EISENMAN?__________>
~The~Program~Committee, 36 <BT?________________>
37- HOW TO MAKE A COMMITTEE REPORT <with MEDIA imagination>
39- HOW VOTES ARE TAKEN <_in-house_busyness____>
~The~Chair~Takes~a~Vote, 39 <appearancing authority>
~General~Consent, 39 <lurker's paradise >
~Vice~Voce~(Voiced~Vote), 40 <positive critic'isms >
~Show~of~Hands, 40 <solidarity or not/else>
~Rising,~or~Standing,~Vote, 41 <possible mass movement>
~Roll~Call, 42 <supporting cast/crew__>
~Ballot, 42 <the secret.___________>
~Tellers, 43 <aka: fortune,.________>
45- HOW TO CONDUCT ELECTIONS
~Nominations~by~Committee, 46 <awards; see MEDIA r.39>
~Nominations~on~the~Floor, 47 <Imagine solidarity >
~Nominating~Speeches, 47 <in-house busyness >
~Closing~Nominations, 48 < >
~Elections, 48 < >
49- RULES TO LIVE BY
~The~Constitution, 49 <architect?/architecture?>
~The~Bylaws, 50 < ? >
~Sample~Constitution~and~Bylaws, 50 <dis.trans.dat.fax.chaos.>
54- THE LANGUAGE OF MEETING PROCEDURE
<referencing some word-meanings, p.54...>
____________________________________________________________________________
AGENDA -- A list of the order of work to be considered.
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COMMITTEE OF THE WHOLE -- The entire club when it enters into
informal discussion of a proposal or
intended action.
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CONSTITUTION -- The basic rules guiding a club.
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BYLAWS -- Set rules of procedure; they are more specific than
the constitution.
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INCIDENTAL MOTION -- A Motion that assists in clarifying a main
motion, or helps to speed up business at hand.
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INFORMAL DISCUSSION -- Free discussion of a proposal without
making a motion.
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MAIN MOTION -- A proposal for action by the group. It must be
discussed and voted on by the members.
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MAJORITY VOTE -- More than one-half the legal votes cast.
Blank votes and members not voting are ignored
in determining the majority.
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MINUTES -- The record of a meeting. It is usually kept by a
secretary, and is reported for approval of the members
at the next meeting.
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MOTION -- A proposal for action by the group. It should be
introduced by the words, "~I~move~that..."
It should be affirmative.
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NEW BUSINESS -- Motions presented for discussion for the first
time.
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OPPOSE -- To work actively against a proposal or candidate.
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ORDER OF BUSINESS -- The same as ~agenda; the order in which
items are to be taken up by the group.
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POINT OF ORDER -- A demand addressed to the chairman that a rule
be enforced or a mistake be corrected;
the chairman rules on the demand.
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PRECEDENCE -- The right of one motion to be considered before
another. (see Simplified Chart of Motions)
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QUESTION -- Proposal for action presented in the form of a motion.
____________________________________________________________________________
QUESTION OF INFORMATION -- Request for a member for information;
the form is,
"~I~rise~to~a~point~of~information."
____________________________________________________________________________
* QUESTION OF PRIVELAGE -- Request for the observance of member's
rights; usually refers to personal
comfort, improper remarks, or the
presence of non-members at the club
meeting.
____________________________________________________________________________
REFER TO A COMMITTEE -- A motion to delegate a problem to a small
group for special study, sometimes with
power to make a decision and carry it out.
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REPORT -- Recommendations submitted to the group by a committee.
____________________________________________________________________________
RESOLUTION -- A formal proposal submitted to the group; it usually
gives reasons, which are prefaced with the word
"whereas."
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SECOND -- Endorsement of a motion; done by calling out
"~I~second~the~motion."
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* SERIATIM -- Means of considering a motion section by section
or paragraph by paragraph, usually used when
constitutions or resolutions are being discussed
and amended. <difference> (similarity, re: const)
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SPECIAL MEETING -- A meeting called to discuss a single question
and no other.
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STANDING COMMITTEE -- A committee selected to handle only one
aspect of club procedure, such as a member-
ship committee or a treasury committee.
Standing committees have the same term of
office as the officers, usually one year.
____________________________________________________________________________
UNFINISHED BUSINESS -- A motion being discussed at a meeting, but
interrupted by a motion to adjourn; such a
motion comes up at the next regular meeting
as unfinished business.
____________________________________________________________________________
58- SIMPLIFIED CHART OF MOTIONS
61- INDEX
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referencing of book available via request, via me carpal-tunnel flippers.